Plan in minutes
Save recurring weeks as a template and roll them out in one step with the bulk generator — instead of setting each shift by hand.
IIStaff scheduling
Nova.
Staff scheduling
The rota that
swaps itself.
Nova builds shifts without double-bookings and lets the team handle swaps — mobile, in real time.
Status: Live
The problem
The rota falls apart in WhatsApp and Excel.
The plan lives in Excel, the changes in the group chat. Constant swap messages, someone steps in, someone drops out — and in the end no one reliably knows who's working when.
Double-bookings only surface when two people show up at once, or no one does. Every change runs through management — you're the switchboard for every single swap.
Nova turns that around: the plan lives in one place, conflicts are caught the moment they happen, and the team swaps on its own — cleanly safeguarded, without you forwarding every message.
Generic scheduling tools manage shifts. Nova gives swapping back to the team — built by someone who has planned teams under pressure.
What changes
Four things you feel from day one.
No double-bookings
Atomic conflict detection checks every assignment the moment it's made. Two shifts at the same time simply can't be saved.
Swaps without you in the middle
Staff hand off shifts and pick them up among themselves. You only approve — instead of negotiating every request yourself.
The team actually checks in
A personal calendar, push notifications and the option to apply for open shifts — the plan lands where the team already looks.
The shift market
Swaps without you in the middle.
Staff post open shifts or request direct swaps among themselves. Every handover runs cleanly through admin approval — and writes atomically into the plan, so a double-booking can never occur. You keep control without forwarding every message yourself.
- Open listings — offer shifts to take over
- Direct swap requests between staff
- Admin approval for every handover
- Activity log across all changes
- Personal iCal feed (Apple / Google / Outlook)
- Web push on offers & approvals
Shift-market features
What's possible
The whole rota in one system.
01
Weekly & multi-week calendar
The entire plan at a glance — by week or across several weeks, with roles, locations and open shifts clearly visible.
02
Templates & bulk generator
Save typical weeks as a template and roll them out across a whole period in one step.
03
Applications with admin approval
Staff apply for open shifts; management approves — nothing becomes binding without confirmation.
04
Atomic conflict detection
Overlaps are detected and prevented at the moment of assignment — no double-staffed shifts.
05
Shift market (open + direct)
Open offers and direct swaps between staff, every handover secured by admin approval.
06
Attendance overview
Planned hours by employee, role and location — a planning view, not a time clock.
07
PWA with offline mode
Runs as an app on the phone, works offline too and notifies via web push on changes.
08
Personal iCal feed
Everyone subscribes to their shifts straight in their own calendar — Apple, Google or Outlook.
09
Manage team & roles
Staff, roles (management/team) and contact details in one place — each person with their own access, cleanly separated.
10
PIN access
Server-checked PIN login per person, with lockout against guessing (brute-force protection). No shared password, every action carries a name.
Who it's for
◷
Bars
Changing nights and casual staff cleanly in the plan instead of the group chat.
❍
Restaurants
Service and kitchen on one plan, swaps without detours through management.
▤
Small hospitality groups
Several locations and roles under one management, planned in one place.
✶
Operations with changing staff
Casuals, fill-ins and seasonal — the plan stays reliable, whoever steps in.
Several locations and roles under one management — Nova keeps the overview, even when the team is spread across houses and shifts.
Part of Triarc
Nova is one of four Triarc instruments. They share a design language and are built to interlock — capture data once, use it many times. Step by step, the instruments connect into one continuous operating layer:
Aurora → NovaHours worked and tips from Aurora flow back into planning and analysis in Nova.Planned
Zenith → NovaCompleted tasks in Zenith evidence attendance and support scheduling in Nova.Planned
Aurora · Zenith · CeresShared design language and one login idea across all four instruments.Architecture
Why Nova
Nova comes from a chef who has led 45 staff across 10 outlets and crewed WEF catering for up to 5,000 people — he knows how scheduling tears under pressure.
Mobile first
Built as a PWA — the plan lives on the phone, not in an office binder.
Built by an operator
By someone who has run rotas under pressure.
Real-time, no double-bookings
Conflicts are caught the moment they happen — the plan stays reliable.
The team joins in
Own calendar, applying for shifts, swapping in the shift market.
Tailored
Nothing off the shelf.
Tell us how your business really works. Together we find the right instrument — and set it up around your locations, roles and quirks. Not software you squeeze into, but one that adapts to your house.
Missing something none of our instruments covers? Tell us — we build around your needs instead of selling one solution for everyone.
Getting started
How onboarding works.
1
Conversation
You show us how your business works — locations, roles, current planning.
2
Setup
We set up your locations, roles and shift templates.
3
Start
Your team plans and swaps on mobile; we guide the first weeks.
Swiss data protection — data in CH/EU, revDSG- & GDPR-compliant No lock-in contract, cancellable monthly Your data exportable any time We guide the setup personally
Give the rota back to your team.
Tell us how your business plans — we set Nova up around your locations, roles and shifts and show you the shift market on your own workflow.
Direct: manuel@triarc.ch